Communication Processes and Its 6 Elements


Communication! A process that is incorporated into our everyday life and moving forward without it seems impossible. Communication brings people together, generates new ideas, and set new records. Therefore, we can conclude that it is one of the most important human processes. Now, there are a few aspects that you need to consider when you are trying to understand the significance of communication. Here is a list:

Smooth Coordination

We cannot imagine a world without any kind of communication. It is as old as humans. The communication processes have become more advanced, easy, and adaptable. Now, they have become the soul of every profession. There are mentors to explain the idea of communication specifically for each profession since communication is the key to smooth coordination. No institution can survive without effective communication now.


The continuity of workflow is also ensured through effective communication. This is where the sender has to be more careful since he sends one signal wrong, the workflow will be affected drastically. Taking help from a mentor when the communication process is a bit complicated is not going to hurt anyone. In fact, it will make the whole communication process very easy.

Promotes Peace & Harmony

The place where messages are flowing around peacefully can be considered a happy place since the psychological aspects of the surroundings will be adjustable and adaptable. There will be room for influence, motivation, and satisfaction that will keep the morale of those highly involved in the communication.

A Successful Decision Making

Communication and most importantly transparent communication processes guarantee successful decision-making. It can help the receiver as well as the sender to make the right decisions. It means both parties are going to yield results from effective communication.

Communication Process Elements

Now, that you have understood the importance of communication, you need to understand its process elements to understand this complicated idea. Following are the elements of the communication process:

1. Sender

A sender is a source that creates and generates the message. This source can be a person, a group of people, or an organization. This source is the one who initiates the communication process.

If you want to send an email, you are the SENDER.

Things To Keep In Mind: A sender should be prepared before time. The sender should be clear about the message before time. More so, the tiger audience/receiver should also be kept in mind.

2. Message

The message is the idea being communicated by the sender. This message can be in the form of a feeling, idea, set of ideas, and views. This message is then communicated further to another source as directed by the sender. Word Solver Helps for getting the right Word.

Example: The note or the facts you want to exchange in the email will be the MESSAGE.

Things To Keep In Mind: When it comes to the message, the message should have all those elements that can incorporate the right message directed to the receiver.

3. EncodingEncoding

This is one of the most significant steps of the whole communication process. This is where the thought or the idea or the set of ideas is turned into a form that will be communicated to the source directed. This conversion can be in the form of words, pictures, gestures, and texts.

Example The text of the email will be included in encoding.

Things To Keep In Mind: Want to succeed in this complicated step? Make sure to research well. Research is the key here. This where you can use your creativity since this step is going to predict the reach of your message. The research and creativity should be blended together to give a drastically impactful message.

4. Media

The form in which the message is communicated is the media. These messages can be in the form of emails, text messages, speech, video, face-to-face meeting, or a photograph. This media will navigate the effectiveness of the communication process and this is something that often requires time and investment.

Example The medium for exchanging a note for example in the office is email and therefore emails are the media for sharing information.

Things To Keep In Mind: Again, research is the key! Make sure to choose a medium that is used by the majority of the receivers. Language and gestures are also important. Make sure the media and the encoding of the message sync with each other.

5. Receiver

This is the person, a group, or an organization at the other end who has to receive the message. In most of the cases, the receiver is decided by the sender before time and the media is according to it. The purpose of communication is only successful once the receiver understands the message properly.

Example: The target audience of the message for example the employees of an organization receiving an email are the receivers.

Things To Keep In Mind: The receiver has to be identified. You might need to outsource a research company or you can do a survey depending on the number of receivers. Make sure to invest time as well as money while identifying the receivers.

6. Feedback

This is where you are going to get the result of the carefully and smartly designed communication process. This can be in the form of gestures, stories, songs, etc. This is an important step as it will give you an idea if the communication process was effective or not and if the same process and techniques can be implemented in the future or not.

Example The response of the email can be called feedback.

Things To Keep In Mind: Make sure to record the feedback as it will help you analyze the problems in all the other important communication processes. Never underestimate the power of feedback.

Whenever you are planning the communication campaign, make sure to give time to each process. Each process will require attention to detail. This is not only restricted to big media campaigns. Messages on a low level can also be watched carefully. The last thing to remember is that it is all up to you. There are different types of Cross Word Games which helps in the good communication process.